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Finance and Support Services Director

Date limite: 2024-12-12

Lecture estimée à : 8 minutes

Offre Expiré

Description du poste

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Employee Contract Type:
International Assignment (WVI – Paid via GCLA) Fixed Term (Fixed Term)

Job Description:
PURPOSE OF THE POSITION

Provide overall leadership, oversight and management support for all aspects of financial management in the National Office. This position is seen as a strategic partner, member of the Senior Management/Leadership Team of the FO, with a focus on ensuring accountability, stewardship, coordinating planning and budgeting processes, providing accurate financial data, analysis and advices, as well as developing financial strategy that best serves the NO strategic and program objectives. Responsible for the finance staff capacity strengthening, the development and implementation of good internal controls, Enterprise risk management, and utilization and safe guarding of assets according to WV approved policies and procedures.

Provide overall leadership to the ICT team and ensure that the office has reliable, sufficient connectivity and the organizations information systems and resources are adequately protected.

Provide overall leadership to the Fleet and Administration function ensuring that the national office is effectively supported and staff have a clean, secure and hospitable place to work.

MAJOR RESPONSABILITIES

Leadership, Capacity Development and Strategic Partnering

• Provide strong and positive leadership to the finance department ensuring competent and motivated staff are hired and retained, providing efficient delivery of services.

• Coordinate professional and personal development of finance staff through adequate orientation, on-the-job coaching, identification of learning, training needs and opportunities (e.g. in accounting, Sun Systems, grant management, risk management, leadership, etc.); and succession planning.

• Model Christ-centred servant leadership and support spiritual development of his/her team.

• Actively participate in the NO Senior Management/ Leadership team meetings.

• Attend and actively participate in strategic regional meetings.

• Facilitate ND, Operations, and other non-finance staff in understanding and interpretation of financial statements.

• Ensure partnership finance policies and procedures are understood by Senior Management, Operations/Technical staff, Communities, Local Partners etc. as appropriate.

• Develop strong networks internally (other NOs, SOs and partnership entities) and externally (other NGOs, banking entities, communities, etc.) through effective communication, relationships and twin citizenship.

• Promote shared resource networks within the region, and the partnership.

• Adhere to WVI key policy documents – mission, core values, and covenant of partnership.

• Ensure strong collaboration between FO Finance and Global Field Solutions (GFS). – Shared Services Ghana.

Stewardship – Cost efficiency and Effectiveness.

• Ensure adequate cost efficiency and effectiveness measures are in place and are being followed through:

• Providing cost analysis, promoting benchmarks and making recommendations for determining effective resource utilization at all levels.

• Contributing to the development of appropriate policies and procedures for procurement of goods and services and their payment in collaboration with the Supply Chain team.

Grants Financial Management, Risks and Compliance.

• Provide overall leadership and oversight in the Financial Mgt of Grants Finance Portfolio at WV Burundi. – Government, Multilateral Grants and Private Non-Sponsorship (PNS).

• Ensure that overall Grants Portfolio at Risk is minimized.

• Labour Distribution Reports (LDR) Compliance. Ensure that the office consistently achieves 100% Compliance and LDR reconciliation is done.

• Blocked Party Screening (BPS) – Ensure that the office consistently achieves 100% compliance and that Possible Hit Matches (PHM) are cleared timely.

• Support the Operations Team to ensure there is Grants spending Grant Burn rate is within acceptable limits.

• Partners and sub-grantee Financial Mgt

• Grants Cost Recovery – Ensure that adequate costs are recovered from all funding sources to ensure that each donor is paying fair share on support costs.

• Ensure that Support Costs reallocation is consistently done for all the grants that have restrictions or caps on charging support costs.

• Ensure acceptable support costs is inbuilt in new Grants proposals.

• Support the FO Resource Acquisition by developing competitive and wining proposals.

• Oversee Grants Cash and Liquidity Management.

• Ensure compliance to all donor regulations in the Grants implementation process.

Ensure Donor reports are submitted to Support Offices timely as per the Grants agreements.

Financial Planning, Budgeting and Control.

• In collaboration with other NO Directors, advise the ND on strategic resource acquisition and allocation in line with Partnership Resource Allocation Committee (PRAC) recommendations and approved by the Regional Leader.

• Coordinate the annual planning and budgeting process and provide technical support, to ensure global and regional guidelines are met.

• Review alignment of budgets between National Office, projects, grants, MyPBAS and Support Offices.

• Control of NO budget, cash flow and project funding, by providing timely and relevant information to budget managers, in collaboration with the Operations Leader.

• Contribute to the development of WV NO strategic direction and priorities.

Fiscal accounting, compliance, monitoring and reporting.

• Design and manage systems, policies and procedures that provide appropriate levels of security and control of WV assets, resources and operations.

• Coordinate the submission of timely, accurate and complete relevant reporting to the Partnership and to internal users.

• Define and implement efficient and effective internal control systems.

• Adhere to partnership policies, procedures and guidelines as stipulated in the WVI Financial Manual and other documents, including – but not limited to: grant compliance, planning & budgeting, year-end closing, carry forward, accounting and reporting.

• Coordinate the timely and accurate submission of financial reports in Notes FFR (Field Financial Reporting) database.

• Review the reconciliation of MyPBAS to FFR monthly with action plan for addressing outstanding items.

• Provide regular analysis of ADP/Grant financial reports and timely feedback to ADP/Grant managers for decision making.

• Establish a system to ensure that the Field Financial Report is review by Operations, Mgt and leadership at Head Office and Cluster level.

• Ensure NO Finance staff visit Programs/Projects to monitor accountability issues, follow up on implementation of audit findings and provide support as needed.

Risk Management and Audit Performance.

• Manage appropriate financial systems and controls and ensure they are in place to avoid significant finance audit risk ratings, both at the NO and project levels.

• Coordinate management responses to finance audits performed to the Field Office (FO) and projects; ensure they are sent on time to the Regional Audit Team and that 100% Finance related audit recommendations and recommendations from Process Improvement Memos (PIMs) are implemented timely at all levels.

• Coordinate adequate preparation for GC Risk Based Internal Audits (RBIA), External Audits and Donor audits.

• Coordinate the operations of the existing Risk Governance Mgt Structures like the National Oversight Committee (NOC) and the Enterprise Risk Mgt (ERM) Committee and be the expert of all matters risk at FO level. – Risk Prime.

• Evaluate existing controls and provide timely and meaningful feedback to management on their efficiency and effectiveness.

• Increase focus on risk management through risk mitigation & business continuity planning.

• Work with the ERM Committee to ensure that the FO Risk Register is reviewed and updated on Risk Mgt Information System (Riskonnect) atleast quarterly, emerging risks identified and Top risks reported to the Senior Leadership Team (SLT).

• Implement anti-corruption and fraud strategies to ensure that organization resources are used for the intended purposes of transforming the lives of the most vulnerable children.

• Ensure that all incidences are reported timely as per the Partnership Incident Reporting protocols.

Leadership to ICT Department and provide quality service.

• Ensure improved office/programs connectivity

• Facilitate and ensure preparation of and adherence to computer usage policies

• IT Security and Integrity

• Ensure office disaster preparedness and policies updated to include new technologies, trends and threats.

• Internet connectivity is efficient and reliable at all levels of the organization to support key business applications like Horizon, Sun6, and Sponsorship Systems etc.

Leadership to Fleet Mgt and Administration Teams.

• Provide Leadership to the Fleet Management and Administrative Services functions and ensure timely, technologically-sound, professional and cost-effective services to the national office and programs at all times.

• Ensuring that Fleet Management Policies and guidelines procedures are followed to support WVI Burundi Ministry, Development a Fleet Management Strategy that minimizes costs, promotes efficiency and Safety.

• Ensure that WV staff and assets are secured, safe and well maintained; oversee logistics coordination

• Oversee and manage all facilities services and maintenance responsibilities of the National Office to ensure they are fit for purpose and meet regulatory requirements.

• Actively engage in the negotiation, implementation, monitoring and reporting of relevant Service Level Agreements (SLAs) (In relation to Administrative Service and Fleet) with the external Service providers like Office Cleaning Services, Travel Management, Security Services, Hotel and accommodation, Outsourced garages, Taxis etc.

• Ensure that WV provides quality hospitality services to staff and visitor

KNOWLEDGE AND QUALIFICATION FOR THE ROLE

• Master’s degree in Accounting, Finance or Business Administration, or a related field MBA in Finance, MSC in Finance/Accounting/Auditing preferred

• Professional qualifications ACCA, CIMA, CPA or equivalent required

• Minimum 10 years’ experience in finance position with large to medium sized NGO or development agency

• Minimum 10 years’ experience in finance & Support services management role(s)

• Solid knowledge of accounting principles, financial systems, budget/cash flow monitoring and internal accounting controls.

• Ability to solve complex problems and to exercise independent judgment.

• Must be able to lead and manage a team.

• Good working knowledge of computerized accounting systems, preferable Sun Systems & Vision. Must be computer literate in Microsoft Office programs.

• Knowledge of government grant regulations and financial reporting requirements preferred.

• Knowledge of local accounting system preferred.

• Proficiency in written and spoken English

• Proficiency in written and spoken French will be an added advantage

• Good oral/written and interpersonal skills.

• Able to work on a cross-cultural environment with a multi-national staff.

• Ability to travel within country, regional and internationally

• Experience of treasury activities, establishment and monitoring of budgets and an understanding of data processing concepts and systems is preferred.

• Experience with humanitarian aid in-country is a plus.

• Female candidates are encouraged to apply

WORKING ENVIRONMENT

• 90% physical presence at work station (HO)
• 10% travel in country (Field)

Applicant Types Accepted:
Local and International Applicants (IA's) Accepted

Profils sociaux:

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